Booking and Attending an Event
Booking an Event
2024/2025 EVENT BOOKINGS
We are pleased to begin accepting event applications for the September 1, 2024 – August 31, 2025, season. Please see below to complete the Event Application.
The event application deadline is end of day, Tuesday April 30, 2024. All event requests will be reviewed and responded to by the end of June 2024.
Please note that as we embark on our LEAP facility expansion, we foresee some minor impacts to auxiliary spaces and parking as early as June 2024. We will provide as much notice as possible if there are any changes that may impact the 2024-2025 event season.
We expect renovations to our Aquatic spaces to take place from July 2025 to December 2025.
A few helpful tips for completing the event application:
- Submit any and all event requests you wish to host in the 2024/2025 season – Late event requests may not be accepted.
- Complete one application per event you wish to host at MNP Community & Sport Centre.
- Requests will only be accepted via the application, no email submissions please.
- Include as much detail as possible.
- Event bookings must align with facility hours.
- Ensure we have the full event name listed.
- If you are co-hosting the event with another club or organization, please make a note of this in the event information.
- Recreational camps, training camps or small internal meets will not be approved through this application process, please put these requests in for consideration through your facility booking contact.
- Event requests/dates are not guaranteed. As MNP Community & Sport Centre receives more than 100 event requests annually, we are unable to guarantee approval of event applications or confirm any events prior to our approval process deadline.
- Please refrain from beginning preparations for your event until you have received official confirmation from MNP Community & Sport Centre.
Events are considered anything beyond a typical booking where setup, spectators, higher participant numbers, equipment needs, etc., are impacted.
Should there be an unforeseen emergency where a late notice event venue is required, please contact the Competition and Event Coordinator to discuss the circumstances of your request and needs.
We look forward to the opportunity to host your event!
If you have any questions or concerns prior to submitting your application, please don’t hesitate to reach out to Megan Dobson, Competition & Event Coordinator at events@MNPcentre.com
2023/2024 Event Packages
*Rates and fees are subject to change
All events fall within one of our pricing packages, based on the level of competition, set up and equipment needs as well as staffing requirements. Details from the event application are gathered to determine each event’s package. The package will be included in the event booking contract. When reviewing the event agreement the event host will have the opportunity to select a different package (based on the event needs), or select items from the A La Carte options. All events will be charged their event package rate daily.
Any items requested for the event, which are not listed in the event packages below, will be charged A La Carte. Please note that A la Carte fees may not be included in the estimated event quote and will be charged on the event host’s final invoice.
The pricing of the packages outlined below were determined based on an average that was charged in previous years.
2023/2024 Event Pricing
*Rates and fees are subject to change
NOTE: Capacity is contingent on room set up.
If your event is nationally or internationally sanctioned, you may be eligible to receive a 25% discount off your booking contract (excluding third party billing). This discount will not be added automatically. If you feel you are eligible for the discount, please contact the Competition & Event Coordinator.
Event Vendors
We are pleased to welcome your event vendors to the MNP Community & Sport Centre. Please note that MNP Community & Sport Centre requires the contact name, phone number and email address of your vendor(s) no less than 14 days prior to your event start date. Vendors will be contacted by the Competition and Event Coordinator, to ensure they complete a Vendor Agreement Form, understand and accept the vendor fee, and to make set up and storage arrangements.
Host clubs/organizations who wish to sell their own club items during their event, are not subject to a vendor fee. External vendors are subject to a vendor fee, which is detailed in the Vendor Agreement.
Vendors may not sell products which are deemed to be in competition with MNP Community & Sport Centre exclusive providers (E.g. Pepsi Co., etc.). If you have any questions about your vendor/products, please contact the Competition and Event Coordinator to confirm.
Digital Displays & Website
MNP Community & Sport Centre is pleased to feature your upcoming special event on our Macleod Trail Digital Display Board. Please ensure you provide the correct event name to the Competition and Event Coordinator no less than 14 days prior to your event start date.
MNP Community & Sport Centre promotes all upcoming events on our website (www.repsolsportcentre.com). The event description provided is what will be posted online, therefore we strongly encourage event hosts to provide a detailed event description when requested.
Event hosts receive complimentary use of the Competition Pool digital display scoreboard during their bookings for promotional purposes. They may post a maximum of 5 slides and content may include information about the event for opening and closing activities, team and/or athlete photos and statistics, and Sport Partner, sponsor logos. Please submit content at minimum 21 days in advance of the event or competition start date.
Terms of Use:
- All material submissions must follow the terms of use and emailed at least 5 business days in advance of the event, competition, or promotional start date.
- MNP Community & Sport Centre is guaranteed up to 8 slides for its communication strategies at all times.
- Content submitted is programmed to scroll slides for 5 seconds each and proceed in a continuous loop.
- Promotional artwork must be supplied in a camera-ready format: 2000px wide x 1125px high. A word document is not camera ready. If the artwork supplied is not in the correct format as described above, at your request, marketing can re-work and provide production support and design elements. A standard administrative fee of $15/hr. will be charged for additional design work requested, and may be more depending on the request.
- Audio is not currently available.
- MNP Community & Sport Centre is not liable for event Hosts use of images, content rights or releases.
- Event sponsors in conflict or competition with MNP Community & Sport Centre’s current services, partnerships and sponsorships are not permitted to be promoted within our building. This includes commercial advertisements, logos, images, hyperlinks or endorsements in the form of marketing materials, handouts, banners, websites, social media and digital signage. Key exclusivity agreements include: Good Earth – coffee, Jugo Juice – juice smoothies and Pepsi products.
Event Photographers
We are pleased to welcome your event photographers to the MNP Community & Sport Centre. Please note that all photographers are required to complete and submit a Media Release Form prior to the event.
MNP Community & Sport Centre is proud to be your event venue and may look to feature details of your event in our Annual Report. We would be pleased if you wish to share any photographs of your event with us, for this purpose.
Please note that drones are not permitted to be used anywhere within MNP Community & Sport Centre.
Catering/Hospitality
Located within the MNP Community & Sport Centre, you will find:
Good Earth at: 403-262-5241
Jugo Juice at: 403-206-1559
MNP Community & Sport Centre is pleased to exclusively partner with Pepsi Co.
You are welcome to choose an external caterer of your choice. If you would like additional suggestions of frequently used caterers, please contact the Competition and Event Coordinator.
MNP Community & Sport Centre must approve any requests to serve alcohol at an event. If your request is approved and you plan to serve alcohol at your event, you will require a Liquor License, in your own name, which must be posted, with receipts, in your event area as well as providing a copy to the Competition and Event Coordinator.
MNP Community & Sport Centre reserves the right to update catering/hospitality policies, requirements, etc. at any time.
Parking/Transportation
Parking is limited at the facility. We ask guests to give themselves plenty of time to arrive at the facility and to use caution and safe driving practices at all times. We encourage carpooling and public transit as much as possible.
Events that are typically hosted between September-June with an anticipated number of 300+ attendees will be required to utilize MNP Community & Sport Centre’s overflow event parking located at the Indigo lot. The fee for this is $5 per car/day. This will be added to the event invoice.
When our Event Overflow Parking is in effect, a parking pass for the Indigo lot is required and will be distributed by one of the parking attendants upon entry to the parking lot as well as available at the Customer Service Desk.
Buses are permitted to drop off and pick up only. There is no Bus/RV Parking permitted in our facility parking lot. MNP Community & Sport Centre is not responsible for costs/payment of bus/RV parking.
Cars parked inappropriately (taking up multiple spaces, blocking other vehicles etc.) or illegally (in fire lanes, handicapped stalls without permit, not parked in designated stalls or parked in no parking areas, etc.), will be subject to ticket/tow. The car owner will be solely responsible for the recovery of their vehicle.
Public Transportation: MNP Community & Sport Centre is located just outside of the Downtown Core between 2 LRT stops, Erlton/Stampede and Victoria Park/Stampede. From these 2 train stations, we are located across Macleod Trail, approximately a 10 minute walk. MNP Community & Sport Centre also has a bus stop outside of our door, the #10. This bus transports riders between Market Mall and South Centre Mall acting as a major bus route for those travelling North to South.
Please refer to the map in the side bar to the right where Event parking is located.
Emergency Procedures
Creating a safe environment is MNP Community & Sport Centre’s number one value. It is beyond compromise and we are responsible to ensure everyone is protected. In order for MNP Community & Sport Centre to uphold this value we must rely on the support of our Sport Partners and event organizers. We ask that during any and all Emergencies you cooperate fully with our staff and comply with MNP Community & Sport Centre Policies and Procedures.
MNP Community & Sport Centre hosts an emergency procedures meeting for sport partners annually in the fall. As an event organizer, you are invited to join this meeting to familiarize yourself with our emergency policies and procedures. This is not mandatory, however it is strongly recommended for groups hosting several events with MNP Community & Sport Centre annually. Please contact the Competition and Event Coordinator for details.
